Personal Assistant to an Executive Director at Bradfield Consulting

Bradfield is equipped not only to attract excellent personnel but to ensure that they are improved and empowered to deliver on every client’s strategic intent/organizational goal. Our value is to assist in getting rid of all inconvenience associated with recruitment; plus reducing unsuitable employees either via skill or culture. And more… all this would be done within concise turn-around time. Beyond this, we package and deliver quality trainings to help prune your employees to deliver efficiently.

Personal Assistant to an Executive Director

Job TypeFull Time
QualificationBA/BSc/HND
Experience 6 years
LocationLagos
Job Field Administration / Secretarial

Job Brief

We have a great opportunity for an international experienced, result-oriented and self-motivated Personal Assistant
The candidate will provide administrative support to the office of the Executive Director.

Responsibilities

Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.
Event management – organization of biannual Executive Management Team meetings, quarterly meetings, volunteering events, off-sites, dinners, etc.
Project management of intermediate complexity.
Play a key role in creating and building presentations for the wider team including PowerPoint slides, preparing and integrating financial data into presentations, incorporating multi-media materials (video, music, web content etc).
Coordinate complex business and personal travel accommodations (domestic and international).
Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
Build relationships with other high ranking Executives within and outside the company and function as a liaison to the director.
Expense management duties, which includes submitting expense reports in a timely manner.
Offer a flexible schedule to support Month End and Quarter End Close as needed, which may include evening and weekend availability.

Education and Experience

Good University Degree
Minimum 6 years experience as a personal assistant supporting senior leaders/executives;
International exposure/experience preferred.
Must have experience supporting Board of Directors
Proficient in Word, PowerPoint and Outlook
Experience with the setting up and management of virtual meetings and tools e.g. Go-To Meetings, conference calls, Google Hangout, etc
Willingness and ability to work some evenings/weekends as required.
Global exposure in dealing with various cultures/personal styles a plus.

Job Requirements:

The candidate must be enthusiastic, flexible, well-organized and a team player with strong interpersonal and communication skills
Should have the ability to operate well in a fast-paced, ever-changing environment
Must possess the ability to switch priorities on a dime, and maintain grace under pressure.

Skills and Competencies
Collaborative:

You’re a team player and it shows. No task is too small
You’re happiest when you’re contributing to a project
You’re quick to notice the details you manage and how they contribute to the greater whole.

Forward-thinking:

You make ideas action
You think ahead and adapt to and embrace a changing environment
You come with prior experience and tangible examples of past jobs where you’ve managed projects successfully.

Communicative: