Secretary at workforce group

Company Description

Workforce Group is a Management Consulting and Outsourcing Professional Services Firm.

Following its inception in July 2004, Workforce Management Centre Limited (Workforce) has built an enviable reputation as the leading indigenous management and professional services consulting firm in Nigeria. Drawing from its Deep Domain Expertise, in the area of organisational effectiveness and employee performance, the Company is positioned to assist businesses across diverse sectors of the economy in their quest to create sustainable value for their stakeholders.

Our client is a large consumer/household goods company.

Company Secretary

Job TypeFull Time
QualificationBA/BSc/HND
Experience 6 years
LocationLagos
Job Field Law / legal

Job Summary

The job holder will be the first point of contact to the Managing Director as well as relate with the legal partners of the company; be responsible for the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.

Job Responsibilities

Maintain the company's statutory registers
Update the records
Advise the board of directors on their legal and corporate responsibilities and matters of corporate governance
Act as a liaison with the Board Members/Directors where approvals and signatories are sought by the MD on behalf of the business
Set up and maintain annual calendar of meetings and events across the business to ensure the MD is well prepared and has relevant documentation for meetings
Coordinate Board Meetings dates and attendance; prepare and distribute agendas, pre-reading papers and rooms for meetings
Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
Organize the company’s board meetings and annual general meeting
Ensure company compliance with legal obligations
Manage and store the company's records, e.g. reinvestment, property, insurance, accounting, taxation (VAT, PAYE, Corporation Tax)
Liaison between the company’s stakeholders and the legal partners of the company.

Pro-actively plan and manage the MD’s time and appointments to enable the MD focus on delivering strategic objectives and business goals
Ensure that decisions and work is appropriately delegated in the absence of the MD
Review and attend to all forms of correspondence and communicate on behalf of the MD
Ensure appropriate venue and equipment booking for events including refreshments where appropriate
Manage the practical and administrative requirements for organizational events as required such as coordinating travel and accommodation requirements for local and international trips etc

Requirements

Relevant degree, Bachelor of Law is an advantage
At least 6 years proven experience providing executive support in the FMCG/manufacturing industry is highly desired
Institute of Chartered Secretaries and Administrators of Nigeria (ICSAN) certification is a plus
Secretarial experience is a must
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
The ideal candidate must be exceptionally eloquent with impeccable communication skills
This position will be privy to confidential information and as such, requires diplomacy and discretion Highly professional and ethical values with ability to maintain confidentiality
A good working knowledge of Microsoft Office tools such as Word, Outlook and Excel