Secretary at Workforce Management Centre

Workforce Group - Our client in the Banking sector is looking for a suitable candidate to fill the position below:

Secretary

Location: Victoria Island, Lagos
Report to: Managing Director

Job Summary

The Secretary is expected to efficiently support the Managing Director in the attainment of their objectives by providing functional support in the following areas: administration, secretarial and event management, as well as other related duties.

Job Responsibilities and Duties

Keep an efficient and effective diary.
Prioritize the Company's meeting schedules.
Ensure that the Company is updated on all her meetings, events and change made to her calendar. Proactively manage any diary conflict
Ensure that meeting invites and minutes are sent out as and when due.
Appropriately screen and answer all telephone calls, take messages and respond to queries as appropriate.
Ensure effective preparation and timely arrival of the Company at meetings and functions.
Manage administrative matters in the Company’s office.
Respond to the administrative queries on the company's behalf.
Coordinate all logistics (visa, ticket, accommodation, transfer, travel allowance,
retirement, etc.) with respect to Company’s travels.
Follow up on meeting action items, report submission and share updates for next
meeting within timelines.
Adequate and updated research information for meetings and tasks as may be required.
Maintain a detailed mail register for all emails received for the company.

Job Requirements

HND in Administration, Office Technology or other social science related courses
2-4 years of experience as Secretary, Admin or related experience
Not more than 30 years and below
Prepare Strategy papers/ documents for senior management’s perusal and approval.
Proficiency in MS Word, Excel and PowerPoint
competencies
Ability to engage at strategic stakeholder levels
Strong organizational skills
Diplomacy
Confidentiality.